AI Workflow Automation Platform for Medspas

AI agents and booking workflows you can see and control.

Build visually, trace every patient interaction, and automate scheduling recovery on your infrastructure or ours.

Schedule 15-Min Demo Explore Core Automations
Live Scenario Engine Active (Beigy-Elegant Runtime) Make.com / Twilio Webhook Bridge
Trigger 01

Missed Call Event

Twilio call status listener detects no-answer on tracked business line.

Logic Engine

2-Minute Delay & Airtable Contact Log Validation for reply status.

Action Output

Instant SMS deployed with direct booking link pipeline.

Engineered to integrate seamlessly with standard medspa technology stacks

Jane App Vagaro Twilio Telephony Make.com Architecture
System Infrastructure

Engineered for total reliability

Zero friction for your front desk team while protecting your calendar revenue around the clock.

Zero-Overlap Telephony

Neither Jane nor Vagaro have native phone line integration. Bindly bridges your telephony gaps directly to catch lost high-intent leads before they call a competitor.

Instant <2 min response rate

Same-Day Event Triggers

Automated event responses fire instantly when appointments are flagged as no-shows or cancellations, backstopping the ~37% calendar inflation churn rate.

Automated event webhooks

Automated Churn Defense

Protects high-margin recurring treatments like Botox, fillers, and laser by targeting clients who leave unbooked at checkout with timed safety nets.

Lifetime value retention
Core Logic

Three turnkey workflows built for medspas

Precision-engineered execution pipelines running securely on enterprise automation frameworks.

Automation 01

Missed Call Follow-Up

Directly recovers high-intent leads that would otherwise be lost when your front desk is busy or closed. Zero overlap with standard booking software.

Prerequisite: Twilio call line forwarding + booking link
Twilio call event triggers Make.com scenario
Filter status = "no-answer" / "missed" (Wait 2 mins)
Send SMS: "Hi, we missed your call! Book here: [link]"
24-hr check against Airtable data store log for replies
Automation 02

No-Show & Cancellation Re-Engagement

Event-triggered and same-day. Re-engages no-shows and cancellations automatically to recapture lost calendar slots without staff overhead.

Prerequisite: Jane / Vagaro API webhook integration
Appointment tagged "no-show" or "cancelled"
Router splits path based on status tag
No-shows get warm SMS check-in 2 hours later
Cancellations get next-morning slot recovery text + 3-day email backup
Automation 03

Rebooking Safety Net

Catches clients who check out without booking their next maintenance visit (Botox, fillers, laser) to combat client churn effectively.

Prerequisite: Define qualifying recurring services list
Appointment marked "completed" in schedule
Filter checks service type against recurring list
Data lookup confirms zero future bookings exist on file
Dispatches timed SMS invite with optional time-boxed incentive
Support

Frequently Asked Questions

Everything you need to know about setting up Bindly for your practice.

Bindly connects to your scheduling software via secure webhooks and API triggers. When an appointment status changes to "cancelled", "no-show", or "completed", our backend scenarios execute automatically in real time.
No. Bindly runs entirely in the background. Your staff continues using Jane, Vagaro, and your phone systems exactly as they do today with zero extra software to learn.
As soon as a call status registers as "no-answer" or "missed" on your Twilio-tracked line, Bindly waits 2 minutes before sending the initial follow-up text to ensure your staff isn't already calling them back.

Ready to stop losing medspa revenue?

Schedule a 15-minute system demo to see how Bindly recovers missing bookings on autopilot.

Schedule Your Demo